Learn how you can submit your reports to us. 

On this page

• Data entry
• Spreadsheet reporting
• Extraction reporting

We provide 3 methods for submitting reports via AUSTRAC Online:

1. Data entry. For example, data entry of a single report.
2. Spreadsheet. For example, data entry of multiple reports of the same report type.
3. Extraction. For example, file submission/transmission based on our electronic report file format specifications.

Data entry

Single report data entry is useful for businesses with low volumes of reports or for ad hoc reporting. It’s also the method you use for: 

• reviewing intercepted reports from the extraction reporting method
• reports returned by us for verification or further clarification. 

Creating and submitting a single report 

To submit a single transaction report:

1. Select Create next to the appropriate report type.

2. Enter the details about the transaction or suspicious matter as per the requirements of the associated legislation.
3. Save the report. This is optional but recommended to reduce the risk of losing the report or its contents since the last save.
4. Validate the report and correct any errors (if applicable) and save the report again, if needed.
5. Submit the report.
6. You can print the receipt for your records or create another report.
7. Close the receipt page. 

You can find detailed information about each report type in the AML/CTF reporting forms, file specifications and explanatory guides on the transaction reporting page.

Adding and deleting additional items 

To add additional information, such as customers, recipients, transactions to a transaction or suspicious matter report, use one of the Add links in the report form menu (on the left side of the screen). 

You should decide if you’ll need to add additional items within the report before you create the report. While you can add additional items at any time, it may take more time if you’ve already entered most other details in the report. 

You should also prepare all the documents you need to attach before you start the report (such as spreadsheets and PDFs).

To add additional accounts, identification documents use the Add links provided in the report form.

To delete accounts, customers, identification documents, recipients and transactions use the Delete (x) icon:

Spreadsheet reporting

Spreadsheet reporting is useful for businesses with medium volumes of reports. There are 2 ways to use spreadsheet reporting:

1. Directly enter information into an AUSTRAC Online spreadsheet.
2. Copy and paste rows of reports from a template you’ve previously exported from AUSTRAC Online into an AUSTRAC Online spreadsheet.

Only a single row is visible when you create a new AUSTRAC Online spreadsheet. New rows will be automatically created as you type into an empty row or paste reports into the spreadsheet.

To export your own Microsoft Excel spreadsheet template (or similar with other spreadsheet applications) from an AUSTRAC Online spreadsheet:

1. Select Create in the spreadsheet column for the report type you want.

2. Select Export to save the template into your preferred spreadsheet application (for example, into a Microsoft Excel workbook) and save it as a template.

3. Select Close.

Once you’ve saved the spreadsheet, you can compile your reports offline using the exported template. When you’re ready to submit the reports, log into AUSTRAC Online, create a new spreadsheet as described above and complete the following steps:

1. Copy the rows (reports) from your template/workbook.

2. Paste the rows into the text box labelled ‘Paste your text here’.
3. Select Continue.

The system will automatically populate AUSTRAC Online with the reports you pasted in and validate the reports. You must correct any errors shown in red text on the right-hand side of the screen. Once you’ve made all the corrections: 

4. Select Save and Validate the reports.
5. Select Submit and all successful reports will be submitted. You’ll receive confirmation on screen.